PRIVACY POLICY

Effective Date: September 10, 2026

Functional Elements Training & Nutrition (“Functional Elements,” “we,” “us,” or “our”) respects your privacy and is committed to handling personal information responsibly.

This Privacy Policy explains how we collect, use, disclose, and protect information when you visit www.functionalelements.net, submit information through our website, purchase products or services, communicate with us, or otherwise interact with Functional Elements.

By using our website or providing information to us, you acknowledge the practices described in this Privacy Policy.

1. INFORMATION WE COLLECT

The information we collect depends on how you interact with Functional Elements and may include:

Contact and Identifying Information

We may collect information such as your:

  • Name

  • Email address

  • Telephone number

  • Mailing or billing address

  • Other contact information you voluntarily provide

Transaction and Purchase Information

If you purchase a product, service, consultation, gift certificate, digital product, merchandise, or other offering through our website, we may collect information necessary to process and maintain a record of that transaction.

Payment-card transactions made through our website are processed by third-party payment processors, including Stripe. Functional Elements does not intend to directly store complete payment-card numbers submitted through Stripe's payment-processing services.

Fitness, Nutrition and Health-Related Information

When you participate in Functional Elements training, nutrition, assessment, or related services, you may voluntarily provide information concerning your:

  • Fitness and training history

  • Fitness, health, and performance goals

  • Nutrition and eating habits

  • Height, weight, and body-composition information

  • Injuries, physical limitations, or movement concerns

  • Medical or health conditions relevant to your participation

  • Lifestyle and activity habits

  • Other information relevant to developing or adjusting your training, nutrition, or wellness strategy

We collect this information to help us understand your needs, provide appropriate services, and develop or adjust training and nutrition strategies.

Functional Elements is a fitness and nutrition business. The collection of health-related information by Functional Elements does not, by itself, mean that Functional Elements is a health-care provider or entity subject to the Health Insurance Portability and Accountability Act (“HIPAA”).

Please avoid providing sensitive health or medical information that is not reasonably necessary for the services you are requesting.

Communications and Form Submissions

We may collect information you provide when you:

  • Complete a contact or inquiry form

  • Complete a client assessment or questionnaire

  • Purchase an offering through our website

  • Request information

  • Communicate with us by email or other means

  • Subscribe to communications

  • Otherwise voluntarily provide information to us

Website and Technical Information

When you visit our website, we or our website and technology providers may automatically collect certain information, such as:

  • IP address

  • Browser and device information

  • Operating system

  • Pages visited

  • Referring pages or websites

  • Approximate location derived from IP address

  • Dates and times of website visits

  • Website interactions and usage information

This information may be collected through cookies, analytics technologies, server logs, and similar technologies.

2. HOW WE USE INFORMATION

We may use personal information to:

  • Respond to inquiries and communicate with you

  • Provide personal training, nutrition coaching, assessments, and related services

  • Understand your goals, needs, limitations, and preferences

  • Develop, evaluate, and adjust training and nutrition strategies

  • Schedule and manage client services

  • Process purchases and transactions

  • Maintain client and business records

  • Provide customer service

  • Send administrative, scheduling, or service-related communications

  • Send newsletters, educational information, offers, and other marketing communications when appropriate

  • Operate, maintain, secure, and improve our website and services

  • Understand website usage and effectiveness

  • Prevent fraud, misuse, or security incidents

  • Comply with legal, regulatory, accounting, and business obligations

  • Protect the rights, safety, and property of Functional Elements, our clients, and others

We may also use information for other purposes disclosed when the information is collected or with your consent.

3. HOW WE SHARE INFORMATION

Functional Elements does not sell or rent client or contact information to third parties for their own marketing purposes.

We may disclose information in the following circumstances:

Service Providers

We may provide information to companies that perform services on our behalf or provide technology necessary to operate our business.

These may include:

Squarespace — website hosting, website forms, website content, transaction information, analytics, and related website functionality.

Stripe — payment processing for applicable online transactions.

Vagaro — client management, scheduling, client accounts, communications, email marketing, billing, and other business-management functions.

We may use additional vendors or service providers as our business and technology needs change. These providers may receive information reasonably necessary to perform services for us and are subject to their own privacy and security practices.

Functional Elements Personnel

Information may be shared among Functional Elements coaches, trainers, dietitians, employees, contractors, or other personnel when reasonably necessary to provide services, coordinate client care and training, develop or adjust programs, communicate with clients, or operate the business.

This may include appropriate internal communication through email, text messaging, client-management systems, or other business communication methods.

Legal, Safety and Business Purposes

We may disclose information when reasonably necessary to:

  • Comply with applicable law, regulation, subpoena, court order, or legal process

  • Respond to lawful government requests

  • Protect or enforce our rights

  • Protect the safety or security of Functional Elements, our clients, or others

  • Investigate suspected fraud, misuse, or illegal activity

  • Protect against legal liability

Information may also be transferred as part of a merger, acquisition, restructuring, financing, sale of assets, or similar business transaction.

4. CLIENT PHOTOS, VIDEOS, TESTIMONIALS AND RESULTS

Functional Elements may photograph or record clients or use testimonials, progress information, success stories, or other client-related content for educational, promotional, social media, website, or marketing purposes when appropriate permission or consent has been obtained.

Participation in such marketing use is governed by the applicable consent, authorization, release, or agreement provided in connection with that use.

5. EMAIL AND MARKETING COMMUNICATIONS

Functional Elements may use contact information to communicate with current clients, prospective clients, former clients, and others who have requested or agreed to receive communications from us.

Our email communications may be delivered through Vagaro or other service providers.

You may unsubscribe from promotional email communications by using the unsubscribe mechanism included in the communication where available or by contacting us.

Even if you opt out of promotional communications, we may continue to send communications that are reasonably necessary to provide services, administer transactions, or manage our relationship with you.

Functional Elements does not currently rely on this Privacy Policy as consent for promotional SMS or text-message marketing. If we introduce such marketing in the future, additional consent, disclosures, or terms may apply.

6. COOKIES, ANALYTICS AND TRACKING TECHNOLOGIES

Our website and service providers may use cookies and similar technologies to operate the website, remember preferences, understand website traffic and usage, improve website performance, and support analytics or marketing activities.

Some cookies are necessary for the website to function. Other cookies or technologies may be used for analytics, performance, advertising, or similar purposes.

Functional Elements may use third-party analytics, advertising, or measurement technologies from time to time. The particular technologies used may change as our website and marketing practices evolve.

Where required or appropriate, visitors may be provided with tools to accept, reject, or manage certain non-essential cookies.

You may also be able to control cookies through your browser settings. Disabling certain cookies may affect website functionality.

7. THIRD-PARTY WEBSITES AND SERVICES

Our website may contain links to websites or services operated by third parties, including social media platforms, scheduling systems, payment providers, and other external services.

Functional Elements does not control the privacy practices of those third parties. Your interaction with a third-party website or service is governed by that third party's privacy policy and terms.

We encourage you to review the privacy practices of third-party services you use.

8. DATA RETENTION

We retain personal information for as long as reasonably necessary to provide services, maintain appropriate client and business records, fulfill the purposes described in this Privacy Policy, comply with legal, tax, accounting, or regulatory obligations, resolve disputes, and protect our legitimate business interests.

Because different types of information serve different purposes, retention periods may vary.

Information may also remain for a period of time in archived or backup systems after it is no longer actively used.

9. DATA SECURITY

Functional Elements takes reasonable administrative, technical, and organizational measures intended to protect personal information against unauthorized access, loss, misuse, alteration, or disclosure.

However, no website, electronic transmission, storage system, email system, or other method of transmitting or storing information can be guaranteed to be completely secure.

Accordingly, we cannot guarantee the absolute security of information transmitted to or maintained by us.

10. CHILDREN AND MINORS

Functional Elements' website is not directed primarily to children under the age of 13, and we do not knowingly solicit personal information online directly from children under 13 without appropriate parental or guardian involvement or consent.

Functional Elements may occasionally provide training or related services to individuals under 18. In those circumstances, personal information about a minor may be provided by, or with the involvement or authorization of, a parent or legal guardian as appropriate.

If you believe a child under 13 has provided personal information to us without appropriate parental or guardian involvement, please contact us.

11. YOUR PRIVACY CHOICES

Depending on your location and applicable law, you may have certain rights or choices regarding your personal information.

You may contact Functional Elements to:

  • Ask questions about information we maintain about you

  • Request that inaccurate information be corrected

  • Request deletion of certain information, where appropriate

  • Opt out of promotional email communications

  • Ask questions about how your information is used or shared

Some requests may be subject to exceptions or limitations where we need to retain information to provide services, complete transactions, comply with legal or accounting obligations, resolve disputes, protect our rights, or for other legitimate purposes.

We may take reasonable steps to verify your identity before fulfilling certain requests.

12. STATE AND OTHER PRIVACY RIGHTS

Privacy rights may vary depending on where you reside. To the extent applicable law provides you with additional rights regarding your personal information, Functional Elements will honor those rights as required by law.

You may contact us using the information below to submit a privacy-related request.

13. CHANGES TO THIS PRIVACY POLICY

We may update this Privacy Policy periodically to reflect changes in our practices, technology, services, or legal requirements.

When we update the Policy, we will revise the Effective Date shown at the top. Material changes may also be communicated through the website or by other appropriate means.

Your continued use of our website after an updated Privacy Policy becomes effective constitutes acknowledgment of the revised Policy to the extent permitted by applicable law.

14. CONTACT US

If you have questions about this Privacy Policy, our privacy practices, or personal information you have provided to Functional Elements, please contact:

Functional Elements Training & Nutrition
12619 Olive Blvd.
Creve Coeur, MO 63141
Email: functionalelements@gmail.com
Website: www.functionalelements.net